Employment Opportunities

JOB TITLE:

Administrative Assistant

 

JOB DESCRIPTION:

To provide advanced secretarial and office administration level skills in an active church office, with multi-staff setting.

POSITION OVERVIEW:

  •  West Point Baptist Church of Galveston is seeking an Administrative Assistant

  •  Must be a Christian and represent not only West Point Baptist Church, but Jesus Christ Himself and demonstrate a      real love and concern for all people.

  •  Must be pleasant, discreet, tactful, and capable of honoring confidential communications.

  •  Must have general knowledge of all office equipment and supplies and a willingness to further their training.

  •  Must show a willing attitude of Christian service to their position and its responsibility.

  •  Must possess good telephone and communication skills.

  •  Must be able to deal with various types of personalities, both on the phone and in person, in a professional manner.

  •  Must be an active member of a local church.

ESSENTIAL JOB FUNCTIONS:

  • Answer the phone and screen calls for staff per their direction.

  • Perform general office work; maintain supplies and various files; keep records and compile these into periodic or  occasional reports. Accuracy and attention to detail is a must.

  • File reports, correspondence, and other assigned materials.

  •  Exercise tact, courtesy, confidentiality, and diplomacy in receiving callers, in person or by telephone; keep calendar of appointments.

  •  Keep church staff informed of member’s need such as deaths, illness and other crises.  Transcribe dictation; type letters or other documents as needed; use word processing equipment as required.

  • Edit and prepare weekly bulletins and other documents as requested.

  • Make outgoing calls such as ordering materials or supplies; pick up supplies as needed.

  • Prepare and maintain mailing lists and church roster.

  • Photocopy documents and assemble as needed.

  • Do routine letters and documents as needed/requested.

  •  Keep accurate church records, (e.g., church members, prospects, calendar, etc.), working in cooperation with the Church Clerk.

  •  Scheduling and following church policy regarding building usage and key checkout.

  •  Perform general office work, under the supervision of the Pastor and cooperation with the other staff.

  •  Perform other duties as assigned by the Pastor.

KNOWLEDGE/SKILLS/ABILITIES:

  •  Proficient in typing and spelling

  •  Proficient in Microsoft Office, including (Word, Excel, PowerPoint) and ability to work with graphics.

 

EDUCATION & EXPERIENCE/MINIMUM QUALIFICATIONS:

  • High school diploma

 

PREFERRED:

  •  Some college preferred.

  •  Related experience preferred

 

Work Schedule: 

Monday – Thursday 8:30a – 4:30p

 

Salary

Negotiable, hourly employee